Forem Tasks

Welcome to Forem Tasks!

Forem Tasks is a modern, beautifully designed task management app that helps you stay organized and productive. Whether you're managing personal to-dos or work projects, Forem Tasks makes it simple and delightful.

Key Features

• Natural Language Input — Type "Buy groceries tomorrow @3pm !high #shopping" and the app parses it all
• Priority Levels — High, Medium, Low with color-coded indicators
• Tags & Custom Lists — Organize tasks with colored tags and unlimited lists
• Recurring Tasks — Daily, weekly, monthly, yearly with auto-generation on completion
• Focus Timer (Pomodoro) — Built-in 25/5/15 timer with session tracking
• Calendar & Agenda Views — Monthly calendar and chronological agenda
• Review & Plan — Guided 3-step daily workflow to review, tidy up, and plan ahead
• Smart Suggestions — AI-like analysis flags postponed tasks, broken streaks, and more
• Location-Based Reminders — Get reminded when you arrive at a specific place
• Google & Apple Calendar Sync — Tasks appear in your calendar as events
• Time Tracking — Estimate and log actual time per task
• Subtasks — Break tasks into sub-items with progress tracking
• Task Activity History — Full audit trail of every change
• 18+ Languages — Hindi, Marathi, Kannada, Gujarati, Tamil, Telugu, and more
• Dark Mode — Light, dark, or system theme
• Cloud Sync & Offline — Works offline with automatic Firebase sync
• Data Export — Export everything as JSON
• Batch Actions — Multi-select tasks for bulk operations
• Snooze Tasks — Reschedule tasks to a more convenient time

Getting Started Steps

1. Download Forem Tasks from Google Play or App Store
2. Open the app and optionally sign in with Google for cloud sync
3. Tap the + button to create your first task
4. Organize tasks into lists and set due dates as needed

Creating a New Task

Creating tasks in Forem Tasks is quick and intuitive. Follow these simple steps:

1. Open Forem Tasks app
2. Tap the floating + button at the bottom right corner
3. Enter your task title (e.g., "Buy groceries")
4. Optionally add a description for more details
5. Tap Save or press Enter to create the task

Task Options

When creating or editing a task, you can:

• Add the task to a specific list
• Set a due date and time
• Mark it as starred/important
• Add subtasks for complex items

Starring Tasks

Important tasks can be starred to help you prioritize and find them quickly.

How to Star a Task

1. Find the task you want to star
2. Tap the star icon on the right side of the task
3. The star will turn filled/colored to indicate it's starred

Viewing Starred Tasks

All your starred tasks appear in the "Starred" section in the sidebar menu. This gives you quick access to your most important items.

Removing a Star

Simply tap the star icon again to remove the star from a task.

Creating Custom Lists

Lists help you organize your tasks into meaningful categories. Here's how to create them:

1. Open the sidebar menu by tapping the menu icon or swiping from the left
2. Tap "+ New List" at the bottom of your lists
3. Enter a name for your list (e.g., "Work Projects", "Shopping", "Fitness Goals")
4. Choose a color for your list (optional)
5. Tap Create to save

Managing Lists

• Rename: Long-press on a list and select "Rename"
• Delete: Long-press on a list and select "Delete" (tasks will be moved to default list)
• Reorder: Drag and drop lists to change their order

Adding Tasks to Lists

When creating a new task, tap the list selector to choose which list it belongs to. You can also move existing tasks between lists by editing them.

Setting Due Dates

1. Create a new task or tap an existing task to edit it
2. Tap the calendar icon or "Add due date"
3. Select a date from the calendar picker
4. Optionally set a specific time
5. Save the task

Quick Date Options

Forem Tasks offers quick date shortcuts:

• Today - Set due date to today
• Tomorrow - Set due date to tomorrow
• Next Week - Set due date to next Monday
• Pick a date - Choose any custom date

Reminders

When you set a due date with time, you'll automatically receive a notification reminder. Make sure notifications are enabled for Forem Tasks in your device settings.

Enabling Dark Mode

1. Open the sidebar menu
2. Tap on Settings (gear icon)
3. Find the "Theme" or "Dark Mode" option
4. Toggle it on, or choose from:
   • Light - Always use light theme
   • Dark - Always use dark theme
   • System - Follow your device's system theme

Benefits of Dark Mode

• Reduces eye strain in low-light conditions
• Saves battery on OLED screens
• Looks sleek and modern

Signing In with Google

1. Open Forem Tasks app
2. Tap the profile icon or go to Settings
3. Tap "Sign in with Google"
4. Select your Google account or enter your credentials
5. Grant the necessary permissions
6. You're now signed in!

Benefits of Signing In

• Cloud Sync: Your tasks are backed up and synced across devices
• Never Lose Data: Even if you lose your phone, your tasks are safe
• Multi-Device Access: Access tasks from phone, tablet, or any device

Privacy

Your data is securely stored and only accessible to you. We use industry-standard encryption to protect your information.

How Cloud Sync Works

When you sign in with Google, your tasks are automatically synchronized to the cloud:

• Automatic Sync: Changes sync automatically when you have internet
• Real-time Updates: Tasks update across devices within seconds
• Offline Support: Work offline and sync when back online

Sync Status

Look for the sync icon in the app to see sync status:

• Cloud icon: Synced and up to date
• Syncing animation: Currently syncing changes
• Offline icon: No internet, will sync when connected

Manual Sync

Pull down on the task list to manually trigger a sync if needed.

Creating Subtasks

Subtasks help you break down larger tasks into smaller, actionable steps.

1. Tap on a task to open its details
2. Tap "+ Add subtask"
3. Enter the subtask title
4. Press Enter or tap Add to create it
5. Repeat to add more subtasks

Managing Subtasks

• Complete: Tap the checkbox to mark a subtask as done
• Edit: Tap on a subtask to edit its text
• Delete: Swipe left on a subtask to delete it
• Reorder: Drag subtasks to rearrange them

Progress Tracking

The parent task shows a progress indicator (e.g., "2/5 completed") so you can track your progress at a glance.

Offline Functionality

Yes! Forem Tasks works fully offline. You can:

• View all your existing tasks
• Create new tasks
• Edit and delete tasks
• Mark tasks as complete
• Organize tasks into lists

Automatic Sync

When you regain internet connection, all your offline changes automatically sync to the cloud. No action needed from you!

Conflict Resolution

If you edit the same task on multiple devices while offline, the app intelligently merges changes when you're back online.

Completing Tasks

There are multiple ways to mark a task as complete:

1. Tap the checkbox: Tap the circle/checkbox on the left side of any task
2. Swipe right: Swipe the task to the right for quick completion

Completed Tasks

Once completed, tasks are moved to the "Completed" section. You can:

• View all completed tasks in the Completed section
• Uncomplete a task by tapping it again
• Delete completed tasks to clean up

Completion Animation

Enjoy a satisfying animation when you complete tasks - it's designed to give you that sense of accomplishment!

Editing a Task

1. Tap on the task you want to edit
2. The task details screen will open
3. Modify the title, description, due date, or list
4. Changes are saved automatically

Deleting a Task

You can delete tasks in two ways:

• Swipe left: Swipe the task to the left and tap Delete
• From details: Open the task, tap the menu (three dots), and select Delete

Undo Delete

After deleting a task, a brief "Undo" option appears at the bottom of the screen. Tap it quickly if you deleted by mistake!

Reordering Tasks

1. Long-press on the task you want to move
2. The task will lift up slightly, indicating it's selected
3. Drag it to the desired position
4. Release to drop it in place

Custom Order vs. Sorting

Your custom order is preserved in "My Order" view. You can also sort tasks by:

• Due Date: Tasks ordered by deadline
• Alphabetical: A-Z ordering
• Created Date: Newest or oldest first
• My Order: Your custom arrangement

Access sort options from the menu icon in the task list.

Searching Tasks

1. Tap the search icon at the top of the screen
2. Type your search query
3. Results appear instantly as you type
4. Tap on a result to open that task

Search Tips

• Search finds matches in task titles and descriptions
• Search works across all lists
• Results include both active and completed tasks

100% Free Forever

Forem Tasks is completely free to use. Here's what that means:

• No Ads: Enjoy a clean, ad-free experience
• No Subscriptions: No monthly or yearly fees
• No In-App Purchases: All features are available to everyone
• No Hidden Costs: What you see is what you get

Why Free?

We believe everyone deserves access to great productivity tools. Forem Tasks is our gift to help people get things done, beautifully.

Download Links

Forem Tasks is available on both major platforms:

• Android: Download from Google Play Store
• iOS: Download from Apple App Store

System Requirements

• Android: Android 6.0 (Marshmallow) or higher
• iOS: iOS 12.0 or higher

App Size

Forem Tasks is lightweight and won't take up much space on your device (approximately 25-30 MB).

What Is Natural Language Input?

Instead of tapping through multiple fields, just type your task naturally and Forem Tasks automatically extracts the title, date, time, priority, tags, and recurrence from your text.

Syntax Examples

• Date: "Call dentist tomorrow" or "Submit report next Monday"
• Time: "Team meeting @3pm" or "Lunch at 12:30pm"
• Priority: "Fix bug !high" or "Read book !low"
• Tags: "Buy milk #shopping" or "Design mockup #work"
• Recurrence: "Water plants daily" or "Weekly standup every week"
• Star: "Important deadline *"

Combine Everything

You can combine multiple modifiers in one input:

"Prepare presentation tomorrow @2pm !high #work every week"

This creates a high-priority, weekly recurring task tagged #work, due tomorrow at 2:00 PM.

Multilingual Support

Natural language parsing works in English, Hindi, Marathi, Kannada, and Gujarati. Type dates and keywords in your preferred language!

Setting Priority

1. Open a task or create a new one
2. Tap the priority flag icon
3. Choose a priority level:
   • High (!!) — Red indicator, urgent tasks
   • Medium (!) — Orange indicator, important tasks
   • Low — Green indicator, can wait
   • None — No priority assigned

Priority Benefits

• High-priority tasks get a dedicated critical notification channel
• Visual color coding makes urgent tasks instantly visible
• Use with natural language: type !high, !medium, or !low

Adding Tags to Tasks

1. Open a task's detail screen
2. Tap the tag section
3. Select from existing tags or create a new one
4. Choose a color for new tags (8 colors available)
5. Add multiple tags to a single task

Quick Tag with Natural Language

Type #tagname when creating a task to auto-assign tags:

"Buy groceries #shopping #weekly"

Tag Tips

• Tags work across all lists — a task in "Work" can be tagged #urgent
• Use tags for contexts like #phone, #computer, #errands
• Forem Tasks learns your tag patterns and suggests due dates based on tag history

Setting Up Recurrence

1. Open a task or create a new one
2. Tap the recurrence/repeat icon
3. Choose a recurrence pattern:
   • Daily — Repeats every day
   • Weekly — Repeats every week on the same day
   • Monthly — Repeats every month on the same date
   • Yearly — Repeats once a year
4. Optionally set a custom interval (e.g., every 2 weeks)
5. Optionally set an end date for the recurrence

How It Works

• When you complete a recurring task, the next occurrence is automatically created
• The new task inherits the same title, priority, tags, and list
• Use natural language: type "daily", "every week", or "monthly" in the quick-add field

Starting a Focus Session

1. Open the Focus Timer from the navigation menu
2. Optionally select a task to associate with the session
3. Tap Start to begin the work timer
4. Focus on your task until the timer rings
5. Take the suggested break, then start another session

Timer Defaults

• Work Session: 25 minutes
• Short Break: 5 minutes
• Long Break: 15 minutes (after 4 sessions)

Customizing the Timer

• Tap the duration to edit work/break lengths during a session
• Configure default durations in Settings > Focus Timer
• Pause and resume at any time

Session History

View your completed focus sessions to track how much deep work you've done. Sessions linked to tasks also update the task's actual time spent.

Accessing the Calendar

1. Tap the Calendar icon in the bottom navigation bar
2. The monthly calendar view appears with task indicators on dates
3. Tap any date to see tasks due that day listed below

Calendar Features

• Task Dots: Dates with tasks show colored indicators
• Task Count: See how many tasks are scheduled per day
• Month Navigation: Swipe left/right to change months
• Today Highlight: Today's date is prominently marked

Planning with the Calendar

Tap on a date to view, complete, or edit tasks for that day. This is great for spotting overloaded days and redistributing tasks.

Accessing the Agenda

1. On the home screen, tap the view selector
2. Choose "Agenda" from the smart views
3. All incomplete tasks with due dates appear chronologically

How Tasks Are Grouped

• Overdue — Past-due tasks that need attention
• Today — Tasks due today
• Tomorrow — Tasks due tomorrow
• This Week — Remaining tasks this week
• Next Week — Tasks for next week
• Later — Everything further out

Color-Coded Headers

Each group has a distinct color so you can scan your workload at a glance. Tap any task to open it or check it off directly.

Starting a Review

1. Open the navigation menu
2. Tap "Review & Plan"
3. Swipe through the 3 steps

Step 1: Review

See what you accomplished today and yesterday. Celebrate your completed tasks and acknowledge your progress.

Step 2: Tidy Up

See all overdue tasks. For each one, choose to:

• Reschedule — Move to a new date
• Drop — Remove if no longer relevant

Step 3: Plan Tomorrow

See tasks already scheduled for tomorrow. Use the quick-add field to add anything else you want to tackle.

What Are Smart Suggestions?

Forem Tasks monitors your task patterns and surfaces helpful suggestions on the home screen via a suggestions card.

Types of Suggestions

• Frequently Postponed: "You've rescheduled this task 3+ times — consider breaking it down or dropping it"
• Long Overdue: "This task has been overdue for 7+ days — reschedule or remove it"
• No Progress: "This task has subtasks but none are complete — time to start?"
• Streak at Risk: "Your productivity streak is at risk — complete a task today to keep it going"
• Daily Digest: A morning summary of what's on your plate today

Smart Date Suggestions

When setting a due date, Forem Tasks may suggest dates based on your history — for example, if you always do #shopping tasks on Saturdays, it'll suggest Saturday.

Adding a Location Reminder

1. Open a task's detail screen
2. Tap the location icon
3. Search for a place or use your current location
4. Set the radius (default: 200 meters)
5. Save the task

How It Works

• When you enter the configured radius around the location, you get a notification
• The app uses geocoding to convert addresses to coordinates
• Location monitoring runs in the background

Permissions Required

You'll need to grant location permissions for this feature. On the first use, the app will request:

• While Using the App — Basic location access
• Always — Recommended for background monitoring

Setting Up Google Calendar Sync

1. Go to Settings
2. Under Calendar Sync, tap "Connect Google Calendar"
3. Sign in with your Google account and grant calendar permissions
4. Your tasks with due dates will sync as calendar events

What Gets Synced

• Tasks with due dates appear as events in Google Calendar
• Task title, time, and details are included
• Changes in Forem Tasks update Google Calendar

Apple Calendar

On iOS, you can also sync with Apple Calendar from the same settings section. Events are created and managed on your device calendar.

Setting Estimated Time

1. Open a task's detail screen
2. Find the time tracking section
3. Enter your estimated minutes for the task

Tracking Actual Time

• Use the Focus Timer with a task selected to automatically log time
• Or manually enter actual minutes in the task details
• Compare estimated vs. actual to improve future estimates

Today's Workload

The home screen shows a workload summary of total estimated time for today's tasks, helping you plan a realistic day.

Viewing Activity

1. Open a task's detail screen
2. Scroll down to the Activity section
3. See a timeline of all changes

What's Tracked

• Task created, updated, completed, or uncompleted
• Starred or unstarred
• Moved between lists
• Priority changed
• Due date changed
• Reminders added or removed
• Tags added or removed
• Task deleted

Changing the Language

1. Go to Settings
2. Tap "Language"
3. Select your preferred language from the list
4. The app interface updates instantly

Supported Languages

• English
• Hindi (हिन्दी)
• Marathi (मराठी)
• Kannada (ಕನ್ನಡ)
• Gujarati (ગુજરાતી)
• Tamil, Telugu, Bengali, Punjabi, Odia, Malayalam, Urdu and more

What Changes

All menus, buttons, labels, and system messages switch to your chosen language. Your task content stays as you typed it.

Exporting Your Data

1. Go to Settings
2. Tap "Export Data"
3. The app generates a JSON file containing all your data
4. Save or share the exported file

What's Included

• All task lists and their settings
• All tasks with full details (title, description, due dates, priorities, etc.)
• All tags and tag-task relationships
• Subtask hierarchies

Entering Selection Mode

1. Long-press on any task to enter multi-select mode
2. Tap additional tasks to add them to the selection
3. A batch action bar appears at the bottom

Available Batch Actions

• Delete All Selected: Remove multiple tasks at once
• Complete All: Mark all selected tasks as done
• Delete Completed: Clean up all completed tasks in the current list

Exiting Selection Mode

Tap the X or back button to exit selection mode without performing any action.

Snoozing a Task

1. Swipe on a task or tap the three dots menu
2. Select "Snooze"
3. Choose when to be reminded:
   • Later Today
   • Tomorrow
   • Next Week
   • Custom Date & Time
4. The task's due date is updated and it reappears at the chosen time

When to Snooze

• A task popped up but you can't handle it right now
• You want to deal with it later in the day or week
• The task isn't relevant until a specific date